Job Description

Position Type:
Keyport Public Schools/Assistant to the School Business Administrator

Date Posted:
9/23/2024

Location:
District
ASSISTANT TO THE SCHOOL BUSINESS ADMINISTRATOR


To assist the Business Administrator in managing the business affairs of the district efficiently and effectively to ensure that educational support services help to achieve the educational goals of the district with the available financial resources.


QUALIFICATIONS and PREFERRED EXPERIENCE:

1. High School diploma; courses in bookkeeping, accounting and business mathematics at a collegiate level preferred.
2. Minimum experience as determined by the board.
3. Effective bookkeeping skills and demonstrated proficiency in data processing and use of automated office equipment and software packages.
4. Good Interpersonal and communication skills. High level of interpersonal skills required to interact with employees, leaders, vendors and others.
5. Background with Systems 3000, Genesis, and Frontline software strongly preferred.
6. Proficiency with payroll administration including all aspects of tax and compliance reporting.
7. Experience with NJ public pension systems and administration, as well as the voluntary employee benefit programs typical to NJ public school districts.
8. Knowledge of health benefits design and administration including budgeting, reporting and Chapter 78 and Chapter 44 contribution requirements.
9. Experience managing Unemployment and Workers Compensation claims and reporting.
10. Familiarity with the administration of School Nutrition Programs operated by the USDA and New Jersey Department of Agriculture.
11. Required criminal history check and proof of US citizenship or resident alien status.

PERFORMANCE RESPONSIBILITIES:

1. Compiles and processes payroll information including data entry of timesheets, deductions, and related data. May also be responsible for calculation of over time, incentive pay, shift differential etc. Prepares deductions for authorized and mandatory deductions. May enter data on hires, terminations, and wage adjustments. Prepares and maintains periodic payroll reports to include earnings, tax, and deduction summaries. Serves as the primary contact for employee payroll related questions, inquires and concerns.
2. Posts payroll transactions to various ledgers, journals, and registers; and assists in preparing, adjusting, and closing journal entries and prepares various payroll reports. Reviews payroll transactions for accuracy and completeness, verifies against appropriate documentation, and forwards for processing. Researches payroll records to assist in the identification and resolution of problems, errors, or inadequacies of payroll information.
3. Records employee information such as personal data, compensation and benefits information. Updates employee information. Examines employee files to answer questions from authorized individuals.
4. Prepares financial statements and cost reports to reflect financial condition of the district.
5. Assists BA with annual Open Enrollment process and other special projects as needed. Maintains a high level of knowledge and skill regarding State and Federal laws and regulations governing employee benefits and how they pertain to benefit plans administration, e.g., ERISA, COBRA, HIPAA.
6. Assists the SBA in the administration of the retirement program, handles retirement paperwork.
7. Assists in keeping accurate and detailed accounts of all financial transactions as prescribed by statute, administrative code and board policy, including auditing claims, invoices, and demands against the Board.
8. Maintains confidentiality of sensitive correspondence, records and information.
9. Performs other related duties as assigned by the superintendent or school business administrator.

Position available January 1, 2025. Salary commensurate with experience. Keyport Board of Education

Job Tags

Shift work,

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