Job Description

Job Description

Job Description

We’re looking for a driven transaction coordinator to manage contracts throughout the entire home selling and buying process. You’d be responsible for overseeing transactions from start to finish to ensure offers and counteroffers are approved for a smooth and successful sale. Our ideal candidate is extremely organized and has superb customer service skills to make customers feel at ease. If you love working with people and thrive in a fast-paced work environment, apply today! Compensation:

$45,000+ Based on Experience

• Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner
• Support sales agents, clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans
• Arrange for and attend events regarding the closing process, including moving schedules
• Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
• Obtain seller’s approval for the buyer’s offers and counteroffers to ensure the transaction process goes as quickly as possible

Essential duties and responsibilities

• Act as liaison between real estate agents, clients, escrow companies, mortgage brokers, etc during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
• Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
• Maintain accurate and compliant files for all transactions
• Create a house file in both Dropbox and our transaction system for all transactions
• Understand the contracts in order to summarize all important terms, conditions, and contingency dates
• Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
• Communicate regularly with the client to send them reminders, check-in, and let them know what to expect in each step of the closing process
• Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
• Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
• Be the first point of contact/resource for all questions that arise throughout the closing process from agent (and client, lenders, appraisers, other transaction coordinators/Realtors, etc.)Stay in good communication with the agent if any issues arise that they need to handle or negotiate
• Coordinate closing date, time, and location and notify all parties
• Notify client about utility accounts to set up/cancel
• Draft a commission statement for our listings and verify commissions for our buyer-side transactions prior to closing (along with utility and other prorations)
• Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closing
• Close out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD, and processing the check. Add
• closed file to Dropbox.
• Follow up with clients after the sale to check in and request a testimonial

Communications/Interactions

• Lead Agent – Daily
• Agent Team – Daily
• Buyers/Sellers/Vendors – Daily

Management responsibilities

• Showing Assistants

• Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued
• High school diploma or GED required, preferably some college experience
• Driven by a desire to provide excellent customer service and a great customer experience
• Real estate license preferred
• Applicants must possess exceptional organizational and verbal and written skills

Knowledge/Skills

• Excellent at building rapport
• People-oriented
• Strong written and verbal communication skills
• Good organizational skills
• Learning based
• Willing to learn scripts and dialogues

We are a rapidly growing real estate team at John L Scott looking to add fun, motivated, driven team members! Among the top performers in the industry, we are here to help you succeed and reach your dreams. You can expect a positive, lively, and encouraging environment while maintaining professionalism, character, collaboration, and success.

Our office is in Kent, WA and we service mostly King, Pierce, and Snohomish counties.

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